DumpsterBossPro Blog — Contractor Accounts

Home Builder Accounts: Subdivisions, Phases and Cans on Every Lot

A production builder working a subdivision might have a can on a dozen lots at once, each at a different stage of construction. Framing lots fill fast, drywall lots fill in bursts, trim lots barely fill at all. Several supers each run a handful of lots, and the builder's office pays the bills from a separate location entirely.

Property managers in Property Manager Accounts: Cleanouts, Turnovers and Many Commercial Addresses call in bursts. Builders call every day.

A Job Site per Lot

Set up the builder as one account and each lot or house as a job site. New subdivisions often lack addresses at first, so name sites by lot number and phase, with directions in the notes until the address is assigned. Update the address when it appears.

Every job then names its lot. The super knows which can you mean, the driver knows which lot to turn into, and the monthly invoice lists each lot so the builder's office can charge hauling to the right house.

Builders also notice patterns. If the can is never full when the framers need it, that becomes the reason you are the hauler. If swaps lag, the super brings it up in the weekly meeting, and that is when competitors get a chance.

Swap Rhythms by Build Stage

Builders follow a predictable sequence, and debris follows it too. Framing produces the most volume. Roofing produces weight. Drywall produces a big pile at once. Trim and finish produce a trickle. Ask the super where each lot is in the sequence and set the swap rhythm to match.

Planned swaps go on the dispatch board ahead of time for each lot. As lots move from stage to stage, adjust the rhythm. A lot entering trim may only need its can pulled once before closing.

When a builder starts a new phase, ask for the lot map and the planned start dates. Adding several sites at once, with a start date note on each, turns a scramble into a schedule.

Supers and Their Lots

Each super typically runs several lots. Record the super's name and cell on each lot's site, or in a custom field if that suits you better. When a super moves to a new phase, update his lots. A driver who needs to reach the super should never have to call the builder's main office.

Introduce supers to the customer app. Requesting a swap from the lot in a few taps, and watching the truck on the live map, is exactly what a busy super wants.

Supers also care about what is left behind after a pickup. Ask drivers to note if debris was stacked outside the can or if the pad needs attention. That information, passed to the super, keeps the lot clean for inspections.

Routing a Subdivision

Cans in the same subdivision should be serviced together. The Waiting List map shows every request at its lot, and a dispatcher can see that five swaps in one phase belong on one truck in sequence. That is one of the best efficiencies in roll-off work.

Note subdivision-wide access rules once, such as which entrance construction traffic uses, and copy them to each lot's site notes so every driver sees them.

Watch the end of the build closely. As houses near closing, the super wants the can gone quickly so the lot looks finished for the buyer walkthrough. A quick final pickup at that moment is a favor the super remembers.

Billing a Builder

Builders cost every house carefully. One monthly invoice listing all jobs, each line naming its lot, lets the office code hauling to each house without calling you. If the builder uses internal job numbers, add them in a custom field.

Larger builders often pay through a formal payables process and may not want card on file. A clear invoice, online payment and consistent payment follow-ups keep money moving.

Builders often ask for hauling cost per house at the end of a build. Because every job names its lot, you can pull that history quickly. Few haulers can answer that question; being one that can is a selling point.

Growing With the Builder

Builders open new phases and new communities. Ask regularly what is coming next, and set up the sites before the first drop. Reports by account show your volume with each builder over time, which helps you plan trucks and cans for the busy seasons.

Next, the guide covers tags and custom fields. For how builder accounts fit with everything else, see the DumpsterBossPro contractor dumpster rental software page.